Remote/Hybrid Executive Assistant

Key Responsibilities

• Manage Executive Calendar: Organize meetings, schedule appointments, and adjust timings to keep leadership on track across remote or hybrid settings.
• Coordinate Travel & Logistics: Plan travel arrangements with attention to timelines and budgets, ensuring seamless support for executives.
• Support Administrative Tasks: Prepare documents, take meeting notes, file reports, and handle basic admin duties without requiring onsite presence.
• Handle Communications: Draft and respond to emails, relay messages, and liaise with team members clearly across remote channels.
• Track Projects & Deadlines: Monitor action items, follow up with stakeholders, and update task lists to ensure work progresses smoothly.
• Maintain Confidentiality: Protect sensitive information and act with discretion in all professional interactions.
• Tech & Tools Management: Use digital tools (Google Workspace, scheduling apps, communication platforms) to enhance remote productivity.

Requirements

• Experience: 2–5 years in executive support, administrative, or assistant roles in hybrid or remote environments.
• Education: Bachelor’s degree or equivalent professional experience preferred.
• Technical Competence: Proficient with Microsoft Office, Google Workspace, and common remote collaboration tools.
• Project Controls: Able to prioritise tasks, manage schedules, and handle deadlines without onsite supervision.
• Leadership: Excellent communicator who can independently solve problems and support executives with confidence.
  
• Commercial Acumen: Understands business needs, supports financial tracking (expenses, travel), and values efficient workflows.