Automotive Spare Parts Buyer

Key Responsibilities

• Own the end-to-end spare parts procurement process: raise purchase orders, manage RFQs, negotiate pricing and terms with suppliers, and ensure timely delivery to meet workshop and warranty needs.
• Forecast demand and manage inventory: maintain min/max stock levels, run consumption analysis and lead-time forecasts, prepare replenishment plans to minimise stockouts and excess holding costs.
• Validate part numbers and quality: cross-check OEM and aftermarket references, review technical fitment data, enforce incoming inspection procedures, and manage warranty/returns with suppliers.
• Develop and maintain supplier relationships: qualify and evaluate vendors, maintain supplier scorecards, negotiate framework agreements for pricing, lead-times, and RMA terms, and escalate performance issues when needed.
• Coordinate logistics and parts flow: track shipments, expedite critical spares (AOG/urgent), liaise with customs/clearance teams, and work with stores to prioritise pick/pack for urgent repairs.
• Control costs and procurement compliance: implement cost-reduction initiatives (consolidation, alternative sourcing), enforce procurement policies, review supplier invoices against POs, and support finance with accruals and reconciliations.
• Support system and process improvements: maintain accurate master-data for parts (BOM linkage, SKUs), drive ERP/parts-catalogue clean-up, and participate in audits and continuous improvement projects.

Requirements

• 3+ years’ procurement or parts-buying experience within automotive dealer groups, independent workshops or parts distributors, preferably handling both OEM and aftermarket ranges.
• Diploma or degree in Supply Chain, Business, Automotive Technology or related field; professional procurement training (e.g., CIPS) is an advantage.
• Proficient with ERP/purchasing systems (experience with SAP or similar), confident with Excel for forecasting and inventory analysis, and familiar with part-number cross-reference tools.
• Strong commercial and negotiation skills, attention to detail in technical verification, and experience managing supplier performance and warranty claims.
• Good communication in English for supplier and internal liaison. Arabic is a plus for local supplier negotiation. Able to work under operational pressure and handle urgent AOG/expedite requests.